Secure Testing on Chromebooks

Most of the secure tests students might expect to encounter can be taken on a district issued Chromebook.  This includes AP, ELPA and whatever SBAC is called this year.  Bear in mind it HAS to be a managed district device, students will NOT be able to use personal Chromebooks or laptops.  Yes...that means Macbooks too.

They also must NOT sign into their Chromebook.  Instead, they will click the "Apps" button at the bottom left of the login screen:

Upon selecting Apps, student test takers will be presented with a buffet of testing possibilities:

Not all will be germane to the high school experience (NWEA is mostly primary and middle).  For example, AP students will select Bluebook.  When the test loads, then students will sign in with whatever credentials the proctor provides.

So...

• No personal devices
• Don't sign into the Chromebook

Update Chromebook

Google isn't one to take initiative when it comes to updating the Chromebooks, typically they must be updated by hand.  Students don't have access to settings in the Chrome browser, but they should be able to access what they need to update from the control panel.

1. Click the clock on the taskbar.

2. Click the settings gear.

3.Click on "About Chrome OS

4. Check version.

5. Click to update.

When it's done it will ask you to reboot.

Two Sided Printing

When you find yourself being forced to manually flip pages for dual sided printing, it's probably because iPrint forgot the printers have duplexers for that sort of thing.  Here's how to jog its memory:

1.  Open Printer settings by clicking on the Windows logo in the bottom left corner (or just tap the Windows key on the keyboard), and start typing printer.  The clickable Printer Settings link should pop up by the time you get to "i".
   
   
   
   
   
2. Select your printer.  There are many, choose well. Click on the printer, then click the "Manage" button.
   
   
   
   
   
   
   
3. Open "Printer Properties". 
   
4. Click the "Device Settings" tab, then click on the Duplex Unit drop-down and select "Installed". Click "OK" (Sure, you could click "Apply", but you're still going to have to click "OK" sooner or later.  Don't worry, it's OK).
   
   
   
   
   
5. We're back at the management window! This time, click "Printing Preferences" (Properties are about the printer, Preferences are about the print job).
   
   
   
   
   
6. Click on the "Print on both sides" dropdown.  You'll probably want "Yes, flip over".  Click OK, and enjoy a 50% savings on wood pulp.

Synergy/Google Sync Issues

Just like Taylor and Burton, Dylan and Caitlin, or Ren and Stimpy... sometimes Synergy and Google just can't sit down and actively listen to each other.  Fortunately Wind found a potential fix to get them into therapy.

Open Synergy and go to Gradebook --> Gradebook Main and click on the colorful Google icon.

Then click the gear icon.

Scroll all the way to the bottom, and check the "All Classes" box.

Click "Done" and hopefully enjoy having that much less stress to deal with.

According to the info button in that screenshot, Google only syncs assignments due within the last 30 days.  Including all classes and hitting the Resync button overrides that behavior, because nothing is late anymore.  Wind says that option didn't used to be there, so I'm guessing Synergy is trying to catch up to Google's flightiness, bless them.

If THAT doesn't work...

If Cruel Fate thwarts your efforts,  you can also try resetting your Classroom code, feeding the new code to Synergy, and rerun the sync.  In some instances that has resolved issues as well.  Christina at the DO found this stratagem in the Synergy help desk, where it reputedly worked in at least one case.

Syncing Classroom to Synergy

 Click for PDF guide to syncing Classroom with Synergy

Using Mitel phones

Every teacher should have their own phone extension, if you are unsure of yours, please contact IT or a secretary. As we have more teachers than rooms, not everyone will have a specific phone configured for them, though it's not difficult to log into any Mitel phone using your account. You can find instructions in the Quick Reference card:

1. Log in to voicemail from the target phone– an extension other than your own.
2. At the Main Menu prompt, press 7.
3. Press 3 to re-assign the extension.
   • Press 1 to assign the extension.
   • Press 2 to un-assign the extension. (Phone reverts to its original extension.)

Once you've set up your greeting, there will be few reasons to log into a phone, as most school phones will show up on the receiver's caller id as (503) 673-7800 (the main office).  Also, voicemails and missed calls can be retrieved from the Mitel app installed on staff laptops. To sign in to Mitel Connect the first time:

1. Open the Mitel app (you probably saw that coming).
   
   
   
   
2. Click "Show Advanced" and enter phones.wlwv.k12.or.us in the "Server" field. (Leave "Domain" blank.)
   
   
   
   
   
   
   
3. Use the first part of your district email as the username (first letter and first initial are caps, i.e. JonesJ or JonesJ2), ask Dave for the default password (it's not P+ID).
   
   
4. Click "Remember Me" if you haven't enjoyed our journey so far...

From here you can listen to and delete voicemails and call history. You can't make calls from here, but it does help with management.


Any school extension that doesn't start with a 7 is not directly dialable from outside the district.  However, people can still reach your extension directly by calling (503) 673-7815, and entering the extension when prompted.

Configuring Gmail for Synergy

Use the following instructions to configure Chrome or Firefox to open Google Mail when you click on an email address link in a webpage. 

Windows Setting

In the “Type here to search” box, put in “Default Apps” and then click on it.

The first entry on the right is probably going to be “Email”. Click on the icon and select Google Chrome.

This tells Windows to use Google Chrome to open email links. This is not enough though, you will probably also need to set the setting below WITHIN Chrome as well.

Chrome Browser Instructions

1. Open your Chrome Browser and go to https://mail.google.com

2. You may be prompted by Google Mail to open email links, click on Allow. You are all set and do not need to follow the rest of these instructions.

3. If you see a double-diamond icon on the right side of the address bar, click on it.
   
   

Click on Allow, then click on Done

4. If you do not see the double-diamond icon, type chrome://settings/handlers in your address bar and hit the Enter key to verify your settings.
   
   If you see the Default text appear underneath mail.google.com, then Google Mail is already your default email program. If Default is not visible, either click on the 3-dots icon and click Remove to reset your settings. Go back to step #1.

Firefox Browser Instructions

1. Click on in the top-right corner, then click on Settings

2. Search for applications in the top-right corner

3. In the Applications area, scroll down to mailto and select the Action to "Use Gmail".
   

 

Enable Staples on the Bizhubs

If, in the course of sending packets, pamphlets or booklets to the Bizhub, you discoverer the staple option is greyed out, fear not. It will be OK.

Here's what to do:

Windows Instructions

1. Open the printer list by typing "printer" in the Windows search box, and select "Printers and Scanners" when it pops up.
   
   
   
   
   
2. Click on the Bizhub you most desire to print to, and then click the "Manage" button.
   
   
   
   
   
3. Open "Printer Properties".
   
   
   
   
   
4. Click on the "Configure" tab, then select "Finisher" from the Device Option list, then "FS-534" (Office),  "FS-535" (B211 & Staff Central), or "FS-536 (D100 & Music Lab) from the Setting list . If you don't see those specific numbers, pick the closest thing to it, then click OK or Apply.
   
   
   
   
   
5. That should do it.  If you go back to the printer list, select the Bizhub and choose "Printing Preferences" this time, when you open the "Finish" tab, you should see the "Stapler" box in a fully clickable state.  Congratulations, you did it!
   
   
   
   
   

Mac Instructions

1. Request a Windows computer.

Parent/Student Lists in Gmail

The L:\ drive parent lists we used for Groupwise are still available...in Googlesse!

1. Connect to the WLWV Cloud.
2. Open Google Contacts.
3. Click "Import" (in the left-hand navigation pane)
4. Click "Select File" and browse to your address book at...
   
   L:\AddrBooks\WLHS\You.csv
   
   
5. Select the CSV file with your name. NOT the VCF file...never the VCF!
6.  Click "Open", then "Import Contacts"

When addressing an email to these groups, you should be sure to address the Group using the BC option so as to avoid exposing the actual email addresses among the recipients.

Mitel Voicemail Quick Reference

Mitel Voicemail Quick Reference  - Downloadable cheat sheet

Adding a Co Teacher to Google Classroom

 Link to Google instructions.

Testing on Chromebooks

Whether for AP testing or SBAC (or whatever we're calling it as you read this), it is vitally important student NOT log into their Chromebooks.  Secure browsers are instead accessed from the main log in screen, through the "Apps" menu.

AP test options are available from select Chromebooks.  If a student is using a previously assigned Chromebook, they will need to submit a Tekmee ticket and provide the service tag (printed on the underside of the Chromebook) in order to have their device remotely configured for AP testing.

State testing is available on all Chromebooks, and can be accessed by selecting "Secure TestBrowser" from the Apps menu.  The first time a Chromebook opens the secure browser, the user may have to select Oregon from the list of states.

There is only one test option for Oregon, so they can just click "OK" at that point.

Here they may attempt a sample test, or log in with their testing credentials

Keeping Zoom Chats Private on Multi-Display Presentations

Projectors and big TVs are a handy way to share the distance learning kids on Zoom with the on-campus students in your classroom.  However, sometimes you may want to chat privately with a Zoom participant, which can be problematic in such a setup.  Fear not, there is a work around.

First, share a screen on Zoom, any screen, doesn't matter.  Your viewer will change to a floating toolbar (probably docked to the top of the screen).

Click "More" at the right of the toolbar, and select "Chat" from the top of the menu.

Your efforts will be rewarded with a free-floating chat window, which you can drag to a more private screen.

Adding Languages to Chromebooks

 

Enter this address into the browser: chrome://settings/languages

 

A window called “Languages and input” will open, and two languages (English (United States) and English) will be displayed.

 

Click the Add button (bottom left)

 

An “Add language” mini window will appear.

 

Click the down arrow and select Japanese - 日本語

 

(Note: For our Chinese students, this will be Chinese (Simplified) - 中文 (筒体).)

 

Click OK.

 

On the right side of the window, look for the Input Method section.

 

Check the Google Japanese Input (for US keyboard) box.

 

A Configure box will appear, but the presets are what we want.  No need to click this. (I’m not sure about whether Wen will feel the same for Chinese. We plan to meet on Friday 9/29 to walk through the process)

 

Click Done.  Close the window.

 

Now, you should see the language button (marked US) in the bar at the bottom right of the home screen.

 

The toggle for switching between languages is “Control-Shift-Space”.  Toggle until you get to あ (The language options will be US, INTL and あ).  Alternatively, you can click on the language button and make a selection each time you want to switch languages, but this is cumbersome!

HP Laserjet M601 Default Print Tray

(This works on most HP printer models)

Occasionally when an irregular size paper is used the default print tray gets stuck on Tray 1 (which is the manual feed). When you want to automatically use Tray 2 you have to select OK, then tray 2, then OK again.

These are the tray settings you need to get the printer back to defaulting to Tray 2:

· Tray 1 set to Letter and Plain

· Tray 2 set to Letter and Plain

· User Requested Tray – Exclusively

· Manually Feed Prompt – Always

· Size/Type Prompt – Display

· Use Another Tray – Enabled

· Alternative Letterhead Mode – Disabled

· Duplex Blank Pages – Auto

· Image Rotation – Alternate

· Override A4/Letter – Yes

If all settings in “Manage Trays’ are set right, check that Manual Feed is set to disabled under ‘General Print Settings’

Connect Wirelessly to LG TVs

1. With TV on, press   + P on your teacher laptop to open projector settings.
2. Click on "Connect to a wireless display".
   
   
   
   
   
   
   
   
   
   
3. Select your TV from the list of available options (ID# is on the back of the TV, and on the remote).
   
   

   

   
   
4. The first time the computer connects to the TV, you will be prompted to accept the connection on the TV using the remote. You should only have to do this once.
5. When connection completes you'll have the option to let your TV remote control your computer when you connect, which can be handy with slide shows.
6. To disconnect, click "Disconnect" on the toolbar.
   
   

   

   
   

If the Computer Won't Connect....

Sometimes, especially if you travel between different rooms and TVs, you might run into an instance where the devices don't want to talk to each other.  This can be easily resolved in one of the following ways:

1. Unplug the TV (from the battery backup, if you have one), and hold the power button (located underneath in the center of the frame) for 10 seconds, then plug it back in.
2. If that doesn't work, then the issue is with the computer, and you'll need to tell it to forget the TV, then reconnect.  At the bottom of the wireless devices list, click on the link "Find other types of devices", select your TV and click "Remove".  You should be able to reconnect using the directions above. 

If neither of those work, put in a tech ticket, and I'll have to get some chicken blood and candles...

Dell Projector- Network Connection

 

Connecting Bluetooth earpiece to Windows laptop

 

Chrome Remote Desktop